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Presidential Caterers Blog

How Far in Advance Should I Book My Wedding Reception Venue?

August 11, 2021

There are several affordable wedding venues in Montgomery County, PA—the only problem is that many of them may be booked several months or even years in advance. There’s no letdown quite like finding out your favorite wedding venue is booked for a date you had planned but hadn’t reserved. Thus, it’s important to know how far in advance to book your wedding venue!

Do You Pick a Wedding Date or Venue First?

One of the most important parts of a wedding is the venue itself. You want to find the perfect venue for your big day. However, the problem with wedding venues is that they’re frequently booked out well in advance. This means if you have a preferred date, you may be out of luck when it comes to reserving a venue.

If you have a specific date in mind, you should be looking well over a year in advance to ensure you get that date. On the other hand, if you’re flexible about the date, you can let the availability of venues decide for you.

What is the Average on How Far in Advance You Should Book a Wedding Venue?

For couples who are flexible about the date, you can try to book the venue between 9 and 12 months in advance. This is a general time frame, and it doesn’t mean you can’t find the perfect venue available in under 9 months. However, it also means you may not find your ideal venue available in the next 12 months—it could well be over a year depending on the venue, location, time of year, and more.

What Season Should I Book the Wedding Venue for?

If you’ve begun searching for a wedding venue, you’ll know that not all are made equal. Some venues are sprawling outdoor areas whereas others are discrete sanctuaries hidden in the city.

As there is such diversity, you need to think about what you want in your wedding venue, and you should be aware of what time of year the venue is best utilized. If you’re considering a spring or summer wedding, you should know that many other weddings will be taking place in the same time frame. This could mean you need to book your wedding an extra few months in advance than the general 9-12 month time frame.

Should I Book My Wedding Venue Sooner Than Later?

The key to booking a wedding in the season you want is to book with as much time as possible. As soon as you and your spouse have settled on a venue, make the reservation. Booking a wedding venue 15 months in advance is considerably better than finding out your preferred wedding venue isn’t available for the dates you want.

Other Considerations When Booking your Wedding Venue

Beyond having the wedding venue reservation made, you need to think about the time required to sort out all the other arrangements. Is the venue doing the food catering or do you need to book that separately? What about entertainment, transportation, and accommodation?

The earlier you book your wedding venue, the more time you have to arrange the other equally important aspects of the wedding.

The Bottom Line on How Far in Advance to Book Your Wedding Venue

Planning a wedding is an exciting yet often stressful experience. You have to organize a large event several months down the line. The best way to ensure success is to leave plenty of time to plan! If you have any questions about reserving a wedding venue, talk to Presidential Caters today!