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Presidential Caterers Blog

Top 10 Essential Questions to Ask a Wedding Venue

July 8, 2021

Finding the right wedding venue is not a simple task. After hours of searching online, you still have to narrow down your options and make the final decision. Making a list of standard questions to ask each wedding venue is a great way to narrow down your decision. These questions will serve as your guide to help you make the right decisions! 

  1. Is my preferred wedding date available? 
  2. How many people does the space accommodate? 
  3. Will I have exclusivity at the venue? 
  4. What’s the walking/driving distance from the ceremony location?
  5. Is the venue near guest hotels, and can you recommend any?
  6. What kinds of services do you offer?
  7. What’s your outdoor space like?
  8. How many hours does our rental cover?
  9. What’s your deposit/cancellation/refund policy?
  10. Can the venue accommodate a DJ or live band?

Is my preferred wedding date available?

First and foremost, ask about the dates the venue is open. This is the most important question as you need to know if your preferred dates are available.

How many people does the space accommodate? 

Another simple yet important question to ask at the beginning is how many people are allowed to be at the venue? If you have a guest list, or a rough idea of how many guests, this can ensure the venue is a good fit.

Will I have exclusivity at the venue?

When the big day comes, you want to know all who will be in attendance. You should ask and get a clear answer about exclusivity. If your wedding is in a public area like a hotel, and you’re using a public area, you’ll likely want to be aware if other hotel guests are permitted to enter the areas you’re reserving.

What’s the walking/driving distance from the ceremony location?

Some wedding providers have ceremony and reception locations that are separate. If this is the case, you need to know the distance between the two, regardless of whether you’re providing transportation services or not.

Is the venue near guest hotels, and can you recommend any?

Next on your list is to figure out accommodation for guests. If the venue is next to hotels, your guests are set. Even if the wedding venue is further away, you can ask the venue about the best options nearby. 

Presidential Caterers offers an affordable wedding venue in Montgomery County, PA, with excellent accommodation options nearby!

What kinds of services do you offer?

Beyond providing the space for the ceremony and reception, ask your venue provider about the services they offer. Can they provide bar services, food services, or others? Similarly, do they allow you to use caterers outside their organization?

What’s your outdoor space like?

Depending on your wedding, you may want to have services set up inside and outside. Ask the venue about the outdoor spaces to see if they can accommodate a band, drinks bar, and tables outside. 

How many hours does our rental cover?

When you rent the wedding venue, you’ll want to know the exact hours you, your guests, and caterers can show up and have to leave. Some venues may line up several weddings in a day, so you need to be certain about the hours.

What’s your deposit/cancellation/refund policy?

How much money must you put down upfront and can you get it back in the case of an emergency? Be sure to ask about these policies, and similar ones, as you never know what events may occur to force the cancellation of your wedding.

Can the venue accommodate a DJ or live band?

If you want music for the ceremony, you’ll need to know what the venue allows and doesn’t allow. Plus, it helps to know if there is a space dedicated for the band or DJ, so you can get an idea of how the venue will be set up.

Find the Best Wedding Venue for Your Special Day

Choosing a wedding venue can be a stressful experience as you want your big day to be perfect. By using the above questions, you can learn more about potential venues and which will be right for you! The wedding planning pros at Presidential Caterers are here to help you answer these questions and any others you may have about booking your wedding with us.